Everett CARES Grant Program

Everett CARES grant program

About

The Everett CARES Grant Program is made possible by funding provided by the Department of Housing and Urban Development (HUD) under the CARES Act in response to the COVID-19 Crisis. Funds are intended to be used to prevent, prepare for, and respond to COVID-19 impacts. Funding is distributed through HUD’s Community Development Block Grant (CDBG) program, which is designed to serve low- to moderate-income persons and households. 

A total of $1 Million has been made available under the new Coronavirus Aid, Relief and Economic Security (CARES) Grant Program; $500,000 allocated for Economic Development Relief and $500,000 allocated for public services. At this time, the application process for economic development grants is closed. Applications are only open at this time for agencies providing public services.

Community Development Block Grant (CDBG) Public Service funds are available for agencies serving those affected by COVID-19, with priority given to agencies addressing the basic needs, including access to  food and housing security.

Funds are provided as a reimbursable grant, for expenses incurred from April 30, 2020 – May 1, 2021.

Note: the application window for the Everett CARES small business grant program has ended. We will notify those who applied by May, 22, 2020. Thank you. 

Priorities

On April 23, 2020, the Citizen Advisory Committee determined the following priorities for Everett CARES Funding for public services:

  • Access to Food
  • Housing security
  • Agencies serving communities of color, immigrant, and non-English speaking persons
  • Agencies with programs or partnerships that address equity (partnerships must already be in place; funds must be administered a.s.a.p. and cannot be used for unsecured partnership)

Agencies that do not provide food or housing security may still apply, however will be considered for funding only after agencies addressing priorities are awarded.

Additional priorities for CARES funds determined by HUD:

  • Must benefit low- to moderate-income individuals
  • Must benefit persons impacted by COVID-19
  • Must be an eligible activity under 24 CFR 570.201(e)

View the PowerPoint presentation from the community information webinar, here.

Application process overview

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The application process consists of four steps, we’ll go into more detail as you move through the process, but here’s a quick overview:

1) First, you’ll want to make sure you’re eligible before you apply. If you are working with other entities on administering resources, have this partnership in place before submitting an application.

 2) Next, there’s some pre-work to do. This step consists of thinking through some things, gathering information and preparing a few documents. This step will take the longest but will help you complete the application efficiently and accurately. See more information below on what this will entail.

 3) If you’re eligible and have your documents ready, then it’s time to apply. The application is an online form. Applications are due by 5 p.m. on May 29, 2020. 

 4) Once you’ve submitted your application, you will hear back from the City of Everett with an update on your application status.

Note: The City of Everett will be accepting agency applications online only. We will not be accepting any paper applications.  Please email the Everett Cares Non Profit if you need assistance.

Ready to begin? Please scroll down to step one.

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CARES Funds are administered by HUD under the Community Development Block Grant (CDBG) program. Agencies seeking funding must first ensure they are compliant with HUD Guidelines on reporting, tracking, and monitoring. More information can be found at each of the sources below:

Eligible agencies can include, but are not limited to:

  • Nonprofits/Not-for-profits
  • Affordable Housing Providers
  • Churches/religious entities (*services must be available to all, regardless of denomination)
  • Public agencies

CDBG funds must be used to benefit low- to moderate-income individuals and communities. Low- to moderate-income thresholds for a community are determined by HUD based on “area median income” (AMI) data. Income is based on adjusted gross income as defined for purposes of reporting under IRS Form 1040 (long form) for federal individual income tax purposes. 2019 AMI Thresholds for Snohomish County are below:

  • 1-person household must annually earn no more than $61,800;
  • 2-person household must annually earn no more than $70,600;
  • 3-person household must annually earn no more than $79,450;
  • 4-person household must annually earn no more than $88,250;
  • 5-person household must annually earn no more than $95,350;
  • 6-person household must annually earn no more than $102,400;
  • 7-person household must annually earn no more than $109,450; and
  • 8+-person household must annually earn no more than $118,500.

In addition to serving low- to moderate-income persons, entities must operate within the City of Everett and serve Everett residents. Agencies must document income of individuals served in order to record compliance.

Entities that work with the following populations do not need to determine income thresholds, as they are identified under HUD to be presumed benefit groups: abused children, battered spouses, elderly persons, severely disabled adults, homeless persons, illiterate adults, persons living with AIDS and migrant farm workers.

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The application form is relatively brief, but requires some pre-work by gathering and preparing information. We suggest doing the following before you begin working on the application:

Tip: we suggest working in a word processing document so you can copy and paste your answers into the application.  

  • Determine if your agency qualifies as:
    • Minority-owned as defined at mbda.gov
    • Woman-owned as defined at sba.gov
    • Veteran-owned as defined at sba.gov
    • LGBT-owned as defined at sba.gov 
    • Section 3 business as defined at hud.gov
  • Gather details of changes caused by COVID-19 such as:
    • Increased service demand (use prior year comparative reports; for example, April 2019 service numbers compared to April, 2020 service numbers)
    • Increased operating expenses
    • Reduction of staff
  • Prepare financial documents for upload showing COVID-19’s impact on your agency (*must have current financials). Suggestions include year-to-date (YTD) profit & loss statements and/or revenue statements comparing 2020 to previous years, or loss of regular funding sources.
    Note: Documents selected should clearly show COVID-19’s impact on your business 

  • Phased approach on:
    • How you will administer funds timely
    • A proposed budget is required for application.
    • How you will identify and collaborate with agencies to serve target communities.
    • How your response to COVID-19 will continue or change once funds are spent.

Additionally, please provide narrative on what will happen if you do not receive CARES funds.

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Note: We are experiencing issues with the "save progress" feature. We are working to remedy this. For now, please complete the application in a single sitting to ensure your data is not lost. We will remove this message when the issue is remedied. Thank you for your patience.


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Citizen Advisory Committee public hearings are scheduled for June 9 and 10, 2020. Learn more here.


  1. FAQs

FAQs

We will continue to track and answer questions and add to the Frequently Asked Questions through the open application period.

Q: What do I do if I have a question?

A: We’re here to help! Send an email to EverettCaresNP@everettwa.gov

Q: If our agency received federal funding through Payroll Protection Program or other COVID-19 federal funds, are we still eligible for Everett CARES?

A: Yes, but funding from two of these sources cannot be used for the same expense. In other words, no “double-dipping.”

Q: How many employees can we have and be eligible

A: The public service funds do not require any information on employee count. We will not ask this information in the application, nor will we require follow up.

Q: We have a location in Everett but our main office is not in Everett. Are we eligible?

A: Yes! You must serve Everett residents, but you are not required to be located within Everett. Please be mindful of how you track Everett residents so that you may show compliance later on.

Q: My agency does not collect income information. Is this something I have to do to receive these funds?

A: Unless your organization serves a presumed benefit group (see Eligibility section), you will be required to track income status for persons served. This can be a self-attesting statement from the individuals, a copy of a Social Security Income verification letter, or something else. The federal code on reporting requirements can be found here. If you still have questions, please email klandry@everettwa.gov.

Contact us

For nonprofits:

EverettCaresNP@everettwa.gov

For small businesses:

EverettCaresBiz@everettwa.gov

Please contact us for translation and interpretation services

Para servicios de interpretación y traducción por favor contáctenos