PROCUREMENT - Bid Opportunities

Supplier Registration - Bids and Services

Public Purchase is an internet supplier registration and notification system. The system provides suppliers with an automatic email notification of new opportunities when a solicitation is posted.

The service is free.

• Public Purchase Registration Instructions (PDF)

The city uses the shared Small Public Works Roster maintained by MRSC. Registration and information is available at the MRSC Roster website. Contractors on this roster will be eligible for projects up to $300,000.

Bid Opportunities

Bids that utilize the Small Works Roster are posted on the city’s website. Additionally, as needed, projects may be posted on Builder’s Exchange of Washington website.

Requirements

The purpose of the Small Works Roster is to form a pool of contractors for various small construction projects for the City of Everett. The projects, in general, require that:

• Prevailing wages be paid and documented in compliance with RCW 39.12.
• A Performance Bond is executed in compliance with RCW 39.08 before beginning work.
• The contractor holds a Washington State contractor’s license.
• Contractor must deliver a certificate of insurance naming the city as an additional insured party before beginning work.
• Contractor must have a City of Everett business license.
• Contractor must provide a completed W-9 form.

Bid Notification

Once the city identifies a small works project, all qualified bidders on the Small Works Roster will be invited to bid. Any bidder who does not respond to a Small Works Roster bid invitation will be removed from that category on the Small Works Roster. A written response of "No Bid" shall be sufficient response to remain as a vendor on the Small Works Roster.

Construction Projects

Bid documents for Capital Construction and Small Works Roster projects are available from

Builders Exchange of Washington

• Please note: Bids posted here may require registration for the city’s Small Works Roster

Award Information

The awarded contractor can be found by searching City council agendas.  It usually takes several weeks until council action is requested.

Updated project construction information for the Public Works Department, which usually includes the contract start and end dates can be found at on Public Works- Construction Projects.

Contract start and end dates for other department projects is determined at the pre-construction meeting and is not available.

Requests for Construction Plan Sets

The City has designated Builders Exchange of Washington as the official source of bid packages for most public works projects, which insures that all bidders receive complete documentation, including all addendum, changes and clarifications. The City has adopted this Clerk's Rule (PDF) for public records requests regarding bid packages.

Surplus

Procurement is responsible for the disposition of surplus vehicles and other equipment owned by the City of Everett. These items are regularly sold online through Public Surplus.